Category: Policies/UMH

Policy-related items and updates to the Unit Management Handbook.

November 1, 2012

Guide to Program Reporting for 4-H YD Staff

Thank you for teaming together to write your Unit Plans of Work. It has been exciting to hear how you have prioritized your work by selecting only a few initiatives and have had discussons across program areas. I will be reviewing your Unit Plans of Work so that I have a better understanding of 'which' Units are doing 'what'. This information helps State Specialists...

a) allot resources such as equipment and curricula
b) plan locations for regional programs
c) determine demand for a program and therefore the future of specific learning opportunities
d) plan professional development to meet anticipated staff involvement
e) sell Extension's capacity to address a specific Extension program priority to potential funders and partners
f) honor your ability to say 'NO' to some work because you are saying 'YES' to prioritized issues for your Unit

As you report, please use the following guide so that like learning activities across the state are in like places in our reporting system, making it easier to accurately aggregate data. A downloadable version of this document can be found on the PRES reporting site under documents and forms. Look for the 4-H Reporting Guide. https://my-s.extension.uiuc.edu/reporting/?section=intro&ss=documents


 

Activity

Priority Program Code

Program Content Code

Protecting & Appreciating Our Environment

-4-H Citizen Scientist

-Camping

-Conservation and Stewardship Days

-I Think Green: It Takes Small Things

12

12

12

12

860

860

860

860

Safe Food Production, Processing, Storage, & Preparation

-Pork Quality Assurance for Youth Ages 8-19

-Quality Assurance and Ethics

21

21

450

130

Growing & Accessing Adequate Food to Prevent Hunger

-Youth Farmstands

-Supporting Community Gardens/Urban Ag

22

22

440

420/440

Community Participatory Planning

-Youth and Adult Leadership

-Enhancing Youth Geospatial Science

33

33

670

710

Workforce Preparation

-4-H Science

-Ag in the Classroom

-Health Jam (science & careers)

-Illini Summer Academies

-Incubation & Embryology

-Science Excited

-Skills to Pay the Bills

-Teens Teaching Youth Biotechnology

-Welcome to the Real World

31

31

31

31

31

31

31

31

31

685

685

685

685

685

685

685

685

685

Developing a Healthy Lifestyle

-Breaking the Code

-Health Jam (Physical activity and health)

-Social Networking & Internet Safety

-Wisercise

41

41

41

41

750

570/685

750

570/710

Positive Youth Development

-Big-M Mastery, Belonging, Independence, & Generosity (all 4 areas are to be modified to include local activities that will be emphasized each year to build each element)

51

750

Posted by Denise Legvold at 7:53 AM | Permalink |
Categories: Policies/UMH, Staff Development

October 25, 2012

Communicating the Change in Policy for Over 18

Thank you for keeping me informed regarding conversations with families that have individuals with intellectual disabilities and are over the age of 18.  Administration has reviewed our 2012-2013 policy and support its implementation as written.  At your request I have prepared a letter to support your conversation with the families that are affected by our change in membership policy.  The letter has been posted on the portal under POLICIES.  Use the letter as you feel appropriate.  It outlines the reason for the change in policy and presents options for continued involvement with the 4-H Club as a volunteer, family member, or citizen.  Please contact me as you have questions or concerns.  Denise

Posted by Denise Legvold at 10:56 AM | Permalink |
Categories: Policies/UMH

October 3, 2012

FAQ on 4-H Fiscal Issues and Policy Changes - October 1 Updates

Can we start new 4-H clubs this fall since we can't get an EIN for them?
What's the difference between a donation and a fundraiser?
Are you working with clubs to create their long term spending plan?
Do you still have questions about the new federal group tax exemption and subordinate forms?

Find the answers to these and other questions in the FAQ on 4-H Fiscal Issues and Policy Changes - October 1 Updates fact sheet. It has been posted to the Portal: Groups: 4-H Contacts: Staff Development: Webinars: 4-H Fiscal Issues and Policies 2012. This will be the final FAQ document, but additional questions will be answered on an individual basis or on The Leaflet depending on the frequency of the question.

Posted by Karen S. Moore at 11:40 AM | Permalink |
Categories: Clubs, Fiscal/Tax, Funding, Policies/UMH

September 20, 2012

Additional Resources on 4-H Policy Changes Posted to the Portal

Thank you to everyone who participated in the 4-H Policy Changes session at the All 4-H Staff Meeting this week. The three documents that were distributed during our discussion have been uploaded on the Portal to help guide county staff through the beginning of the new 4-H year.

* FAQ #2 - Additional Questions on 4-H Fiscal Issues and Policies (add this to the 1st FAQ document)
* Sample of Best Practices - The Nuts and Bolts of 4-H Clubs
* Next Steps for Fall 2012: 4-H Checklist

These can be accessed on the Portal: Groups: 4-H Contacts: Staff Development: Webinars: 4-H Fiscal Issues and Policies 2012.

Also included in the webinars section is a copy of the September 6 PowerPoint (in Notes view). If you have not already done so, this would be a great resource to have available along with your Unit Management Handbook and FAQ documents.

Continue to send success stories, best practices, and any further questions to us.

Sheri Seibold and Karen Moore

Posted by Karen S. Moore at 11:11 AM | Permalink |
Categories: Clubs, Fiscal/Tax, Policies/UMH, Risk Mgmt., Staff Development

September 16, 2012

Sept 6 4-H Policies Webinar Recording Now Available

The recording of the 4-H Policies webinar held on Sept. 6 is now available for viewing. Go to http://media.itcs.illinois.edu/telenet. Go to 9/6/2012 - 4-H Policies Webinar. I would also encourage you to go the portal and download the ppt version with "Notes" pages so you have a copy of the text that Karen and I shared during the webinar. I hope you will have a chance to listen prior to coming to the All 4-H Team meeting on Tuesday.

We also hope to have an updated version of the FAQ's posted on the Portal under Groups: 4-H Contacts: Staff Development: Webinars: 4-H Policies 9/6/2012 by mid-afternoon on Monday so that you can download that and bring it with you as well.

Sheri and Karen 

Posted by Sheri Seibold at 10:53 AM | Permalink |
Categories: Fiscal/Tax, Policies/UMH, Volunteers

September 11, 2012

4-H Webinar FAQ Document Ready

The 4-H FAQ Document is now posted on the Portal under Groups: 4-H Contacts: Staff Development: Webinars: 4-H Fiscal Issues and Policies Webinar. Please review this document carefully and send additional questions via email to Sheri Seibold and Karen Moore by Friday, Sept. 14. We would also like for you to share any best practices or success stories that you have to date. If you have challenges that you would like addressed at the All 4-H Team Meeting next week, please share those as well.

Please bring your 4-H Unit Management Handbook, the 2012 Summary Changes in the UMH handout, and the FAQ document to the meeting next week.

Tom Ward has informed us that the webinars can not be accessed on the iPad. They may be accessed on your desktop computer or laptop if Flash is installed.

Dan Horn is continuing to work on a way to have the 4-H Unit Management Handbook available on the iPad. More information will be coming.

Thanks

Sheri and Karen

Posted by Sheri Seibold at 4:22 PM | Permalink |
Categories: Fiscal/Tax, Policies/UMH, Volunteers

September 6, 2012

4-H Fiscal Issues and Policies Webinar - Sept. 6

The power point for the Sept. 6 webinar on 4-H Fiscal Issues and Policies is now posted on MyExtension Portal under Groups: 4-H Contacts: Staff Development: Webinars: 4-H Fiscal Issues and Policies 2012. In addition the five other handouts that were attachments to Meeting Place are also posted - Changes to the UMH 2012,Youth Livestock Auction Policy, Club Annual Financial Statement, Group Tax Exemption Authorization, and Articles of Incorporation.
We will let you know as soon as the recording of the webinar is ready for viewing. Check The Leaflet frequently. Please continue to send your questions as we will be creating the FAQ's document and posting/updating it in the same location on the portal. Good luck as you work together to implement the changes this year!

Sheri Seibold and Karen Moore

Posted by Sheri Seibold at 3:05 PM | Permalink |
Categories: Policies/UMH, Volunteers

August 22, 2012

Webinar: 4-H Fiscal Issues and New Policies: An Introduction

Webinar: 4-H Fiscal Issues and New Policies: An Introduction

This webinar will be held Thursday, August 30 from 9:30 a.m. to 11:30 a.m. The intended audience is County Directors and 4-H YD and Metro Educators. This is an overview session. The major new policy changes and new tools and resources to implement those policies will be shared. Discussion will include how the major changes are to be integrated into the larger Extension organization. This will give you a "heads up" to guide 4-H program support staff and clerical support staff as they prepare materials for the new 4-H year.

A second webinar for 4-H Program Support Staff, Clerical Support Staff doing 4-H work as well as Educators and County Directors will be held on Thursday, Sept. 6 from 10:00 a.m. to 12 noon. I would strongly encourage either the CD or YDE be present with other staff for this second webinar! Another notice will be going out about this webinar but please remind all staff of the date. A previous notice was sent out by Denise Legvold on July 24. This session will be the "nuts and bolts" of the new policies, resources, and implementation strategies for the new 4-H year.

For the August 30 meeting, the meeting ID is 3687 and the password is 7654. The meeting place web address is https://meetingplace.aces.illinois.edu/a/db017998041145cc39bcfb09e70b9776. The session will be recorded but we encourage you to be present on this day if at all possible! If you can't attend, please plan to listen to the recording (once it is posted) but prior to the Sept. 6 webinar.

This year we will be providing Unit Management Handbooks for each County Director, each YD and Metro Educator, and each county office. It will also be posted on the portal and hopefully incorporated into a file that can be downloaded to your iPad. The Unit Management Handbooks should arrive in your office prior to Sept. 6.

A number of new/revised materials will be posted to MyExtension Portal (staff use) and to the Illinois 4-H web site (for staff as well as volunteers, parents, and members). This will be completed prior to the Sept. 6 webinar as well.

Please do not prepare new 4-H year packets for clubs, members, or volunteers until you have listened to the August 30 webinar and/or when the new materials are posted. We appreciate your patience on this matter but know that you have 4-H DMS enrollment finish up to do on your end as well. (See Dan Horn's message earlier today!)

Posted by Sheri Seibold at 4:36 PM | Permalink |
Categories: Fiscal/Tax, Policies/UMH, Volunteers

July 19, 2012

Newly Revised CANTS Form

 New CANTS Form As of 7/16/2012, there is a newly revised CANTS Form - Form CFS689. They are now doing electronic submission of the form. You may go to the portal under Groups: 4-H Contacts: Volunteer Placement: New CANTS Form to access the form or you may go to the DCFS website www.state.il.us/dcfs under forms and work from there. You would complete the form online and then print the form in order to have an original signature. The signed form would then need to be scanned as a pdf by an Extension staff member (with the proper Extension office information at the bottom) and emailed to cfs689background@illinois.gov. If the report results in a "no priors", the 689 form will be stamped and returned to you by email. If the check results in positive findings, the report will be returned to you by mail.

We will be incorporating this into the 2012 Unit Management Handbook and discussing this on a new webinar in late August/early September. If you have questions before then, please contact Sheri Seibold.

Details will need to be finalized for completing the necessary county office information at the bottom of the page and posting the new form as a link on your own websites so that volunteers can complete the form online and then turn the signed paper copy back into you. Office staff will then need to scan the document as a pdf and email it to the address listed above. The key ingredient here is an original signature is required. 

Posted by Sheri Seibold at 11:06 AM | Permalink |
Categories: Policies/UMH, Risk Mgmt., Volunteers

May 7, 2012

Withdrawal of proposed rule dealing with children who work in agriculture

Labor Department statement on withdrawal of proposed rule dealing with children who work in agricultural vocations

WASHINGTON -- The U.S. Department of Labor today issued the following statement regarding the withdrawal of a proposed rule dealing with children who work in agricultural vocations:

"The Obama administration is firmly committed to promoting family farmers and respecting the rural way of life, especially the role that parents and other family members play in passing those traditions down through the generations. The Obama administration is also deeply committed to listening and responding to what Americans across the country have to say about proposed rules and regulations.

"As a result, the Department of Labor is announcing today the withdrawal of the proposed rule dealing with children under the age of 16 who work in agricultural vocations.

"The decision to withdraw this rule – including provisions to define the 'parental exemption' – was made in response to thousands of comments expressing concerns about the effect of the proposed rules on small family-owned farms. To be clear, this regulation will not be pursued for the duration of the Obama administration.

"Instead, the Departments of Labor and Agriculture will work with rural stakeholders – such as the American Farm Bureau Federation, the National Farmers Union, the Future Farmers of America, and 4-H – to develop an educational program to reduce accidents to young workers and promote safer agricultural working practices."

Posted by Daniel J. Jennings at 4:24 PM | Permalink |
Categories: Clubs, Employable Youth, Legislative, Livestock , Policies/UMH, PYD, Risk Mgmt.

March 20, 2012

4-H Fiscal Policies Webinar Recording and Materials Posted

The recording of the March 13, 2012 4-H 101 Webinar on 4-H Fiscal Policies along with the related materials have now been posted to the Portal under Groups: 4-H Contacts: Staff Development: Webinars: 4-H Fiscal Policies. This webinar contained lots of important information. If you did not participate, please be sure that you listen to the recording or view the power point and notes page from the presentation. A list of FAQ's will be posted in the near future. There are several issues still under consideration. If you have questions feel free to contact Sheri Seibold at sseibold@illinois.edu or at 217.333.9290.

Posted by Sheri Seibold at 8:46 AM | Permalink |
Categories: Fiscal/Tax, Policies/UMH, Staff Development, Volunteers

March 7, 2012

4-H 101 Webinar Registration Updated

Register for upcoming 4-H 101 webinars via the updated registration site.These training opportunites are appropriate for 4-H staff, office support staff and county directors since each staff role has a unique part in supporting the Illinois 4-H program.

Once completed, 4-H 101 Webinarrecordings, powerpoints with notepages, and related documentswill be archived on the Portal; 4-H Contacts; Staff Development; Webinars.

Registration is open for these upcoming webinars:

Monday, March 12, 2012 - 1:30 PM - Think Green
Tuesday, March 13, 2012 - 1:30 PM - 4-H Fiscal Issues
Tuesday, March 27, 2012 - 10:30 AM - 4-H Shooting Sports
Thursday, March 29, 2012 - 10:00 AM - SPIN Clubs
Tuesday, April 3, 2012 - 1:30 PM - State Fair Online
Thursday, April 12, 2012 - 1:30 PM - Recognition, Part II
Tuesday, April 24, 2012 - 1:30 PM - PYD BIG-M, Part I
Thursday, April 26, 2012 - 1:30 PM - PYD BIG-M, Part II
Wednesday, May 30, 2012 - 1:30 PM - State Fair Update


Click here for more information or to register: http://web.extension.illinois.edu/registration/?RegistrationID=6575
NOTE: A confirmation for each 4-H 101 Webinar will be sent to your email account when you register. Save all email confirmations so you do not duplicate your registration.

Be aware that webinar times and days of the week vary and note those dates and times on your calendar.You are encouraged to register at least five days prior to each webinar as topic-specific information may be shared with participants prior to some sessions.

Posted by Patricia C. McGlaughlin at 8:08 PM | Permalink |
Categories: Awards, Scholarships & Recognition, Clubs, E&R, Fiscal/Tax, Local Fairs & APF, Policies/UMH, PYD, Risk Mgmt., Shooting Sports, SPIN Clubs, Staff Development, State Fair, Thinking Green, Volunteers

February 13, 2012

4-H 101 Webinars Updated

Several of the 4-H 101 Webinar Materials have been updated and posted to the Portal at Groups: 4-H Contacts: Staff Development: Webinars.

Volunteer Screening Webinar - an updated power point with notes pages has been posted since the recording is no longer available. A FAQ fact sheet has also been created and posted. If you have additional questions, please send those to Sheri Seibold at sseibold@illinois.edu.

Risk Management Webinar - an updated power point with notes pages has been posted to the portal as well. In addition a FAQ fact sheet has been created and posted. Again, if you have additional questions,please send them to Sheri Seibold at sseibold@illinois.edu.

4-H Policies Webinar - the power point with notes pages has been posted along with a FAQ fact sheet. The shared membership agreement, mentor fact sheet, 4-H policies, and Clover Challenge agreement form were also posted. In addition, we have a new feature - a audio and visual recording of the webinar. The link to this site is posted on the portal. Go to http://media.itcs.illinois.edu/telenet/20120110/3687.html. Let us know what you think of this new feature.

Posted by Sheri Seibold at 8:32 AM | Permalink |
Categories: Policies/UMH, Risk Mgmt., Staff Development, Volunteers

February 13, 2012

Sign Up Now for 4-H 101 Webinars -- Updated!

Register for any or all of the upcoming 4-H 101 webinars.

This is a training opportunity for 4-H staff, office support staff and county directors, since each staff role has a unique part in supporting the Illinois 4-H programs.

The following 4-H 101 Webinars have already been completed and the powerpoints with notepages and related documents are available on the Portal under Groups; 4-H Contacts; Staff Development; Webinars:

  • Thursday, September 15, 2011 - 10:00 a.m. - New 4-H Year
  • Tuesday, November 29, 2011 - 1:30 p.m. - Volunteer Screening
  • Tuesday, December 6, 2011 - 1:30 p.m. - Risk Management
  • Tuesday, January 10, 2012 - 1:30 p.m. - 4-H Policies
  • Thursday, January 19, 2012 - 1:30 p.m. - Expansion & Review


    • Registration is open for these upcoming webinars:

    • Thursday, February 16, 2012 - 1:30 p.m. - Starting New 4-H Clubs
    • Thursday, February 23, 2012 - 10:00 a.m. - SPIN Clubs
    • Tuesday, February 28, 2012 - 1:30 p.m. - 4-H Ag Premium Fund
    • Monday, March 12, 2012 - 1:30 p.m. - Think Green Initiative - DATE CHANGED
    • Tuesday, March 6, 2012 - 1:30 p.m. - Recognition - Part I
    • Tuesday, March 13, 2012 - 1:30 p.m. - 4-H Fiscal Issues
    • Tuesday, April 3, 2012 - 1:30 p.m. - State Fair Online
    • Thursday, April 12, 2012 - 1:30 p.m. - Recognition - Part II
    • Tuesday, April 24, 2012 - 1:30 p.m. - PYD BIG-M, Part I - NEW ADDITION
    • Thursday, April 26, 2012 - 1:30 p.m. - PYD BIG-M, Part II - NEW ADDITION
    • Wednesday, May 30, 2012 - 1:30 p.m. - State Fair Update

    Click here for more information or to register.

    NOTE: A confirmation for each 4-H 101 Webinar is sent to your email account when you register. Please check for those email confirmations so you do not duplicate your registration.

    Note that webinar times and days of the week vary. Please register at least 5 days prior to each webinar, as topic-specific info may be shared with participants before the sessions.

    Posted by Patricia C. McGlaughlin at 8:30 AM | Permalink |
    Categories: Awards, Scholarships & Recognition, Clubs, E&R, Fiscal/Tax, Local Fairs & APF, Policies/UMH, PYD, Risk Mgmt., SPIN Clubs, Staff Development, State Fair, Thinking Green, Volunteers

    February 3, 2012

    4-H Fiscal Policies Webinar Rescheduled

    Since many Illinois 4-H staff members will be attending the North Central 4-H Science Academy in St. Louis next week, the 4-H 101 Webinar on 4-H Fiscal Policies has been rescheduled. The new date and time is Tuesday, March 13th at 1:30 p.m. Staff do not have to re-register. An email will be sent to all staff who are currently registered for this webinar. If you have questions about this webinar, please feel free to contact Sheri Seibold at sseibold@illinois.edu or at 217.333.9290.

    Posted by Sheri Seibold at 10:19 AM | Permalink |
    Categories: Fiscal/Tax, Policies/UMH, Staff Development, Volunteers